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Your capital programme, ready for the board.

Propility ranks every capital project against your annual envelopes, prices the cost of moving work between years, and produces the board paper for approval.

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  • FY27 envelope£4.95m
  • FY27 headroom£3.60m
  • Five-year envelope£18.66m
  • Capital requested£7.36m
  • Approved, FY28£91k
  • Rephase 12 monthsrising, unfavourable+£112k
  • Value at risk£44.3m
  • MEES rent at risk£21.9m
  • Energy price riskrising, unfavourable£22.3mat +20%
  • Net value of planrising, favourable£12.9m
  • Energy costfalling, favourable−£1.02ma year
  • 2030 carbon gap1,141 t
  • Carbonfalling, favourable−1,486 ta year
  • Cost per tonne£1,719
  • Carbon price£100/t
  • Payback7.4 yrs
  • To close the gap£6.42m

Every project, ranked, funded and approved.

Four parts of one capital process: build the programme, hold it to budget, change it with the cost in view, and take it to the board.

  1. A five-year programme, ranked.

    Every capital project is ranked by one published rule and placed in the earliest year it can be funded, with a funding line drawn through each year.

    • Safety-critical and statutory work ranked first
    • Then by cost of waiting avoided per £1 of capital
    • Placed in the earliest year it can be funded
    • A funding line drawn through every year
    Explore capital planning

  2. Every year held to its envelope.

    Set the capital available for each of the next five years. Propility shows what is committed, what is proposed and the headroom left, year by year.

    • Capital set for each of the next five years
    • Committed spend and headroom by year
    • Proposed work never counted as committed
    • Only secured funding reduces the call on the envelope
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  3. The cost of moving money, before you move it.

    Move a project to another year and Propility prices the extra cost of waiting before you confirm. Work that slips past its latest sensible start is flagged and costed.

    • Cost shown before any move is confirmed
    • Slippage flagged with its cost
    • Work that cannot be funded within five years listed
    • Every move logged with who made it and when
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  4. Approved, with a clear trail.

    Projects move from draft to submitted to approved, with a separate approver and a costed board paper behind every decision.

    • A different person approves than submits
    • Only approved capital counts in the plan
    • A board paper with costed options and a recommendation
    • The same figures on screen and on paper
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From capital requests to an approved programme.

Propility turns the projects your teams put forward into a ranked five-year programme, held to your envelopes and ready for board approval.

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  1. A ranked programme.

    Every project your teams put forward is ranked by one published rule and placed in the earliest year it can be funded. A funding line is drawn through each year, so the board sees exactly what fits and what does not.

    • Safety-critical and statutory work ranked first
    • Then ranked by cost of waiting avoided per £1
    • Placed in the earliest fundable year
    • Every manual move recorded, with who and when

  2. Held to the envelope.

    Set the capital available for each of the next five years. Propility shows what is approved, what is in the pipeline and the headroom left in every year, so nothing is over-committed.

    • Headroom shown for every year
    • Approved and pipeline capital kept separate
    • Only secured external funding reduces the draw
    • Proposed work never counted as committed

  3. Rephasing, priced.

    Move a project between years and Propility prices the extra cost of waiting before you confirm. Work that slips past its latest sensible start is flagged with what the slip costs.

    • Cost of the move shown before you confirm
    • Slippage flagged and costed
    • Work that cannot be funded within five years listed
    • Every rephase logged on the audit trail

  4. Approved for the board.

    Projects move from draft to submitted to approved, and a board paper sets out the costed options, the recommendation and the reasoning, using the same figures shown on screen.

    • A different person approves than submits
    • Options costed and compared
    • Never recommends leaving safety work unfunded
    • Only approved capital counts in the plan

Look beyond the envelope.

Propility checks every project for other ways to pay, and only counts funding once it is secured.

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  1. Green finance.Energy-efficiency and decarbonisation projects flagged as eligible for green lending.
  2. Energy as a service.Assessed where the energy saving would repay the capital over a contract term.
  3. Service charge recovery.Sites where the cost can be recovered through the service charge identified.
  4. Grants.Projects tagged against the grant schemes you are pursuing.
  5. Only secured money counts.Potential funding is shown, but only secured funding reduces the call on your envelope.

From spreadsheet to programme.

The same FY27 projects: as most estates hold them today, and as a ranked Propility programme.

A typical capital spreadsheet.

Before Propility

Ten FY27 projects listed alphabetically by site, totalling 2,036,250, with later years blank and no ranking.

  • Cost only, no consequence
  • No ranking across sites
  • No view of the envelope

Ranked in Propility.

With Propility

FY27 work ranked safety first. The funding line is £3.59m of £3.60m headroom, and 19 cases move to later years.

  • Safety work funded first
  • Then ranked on value for money
  • A funding line in every year
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Frequently asked questions.

By one published rule: safety-critical and statutory work first, then the most urgent work, then the cost of waiting avoided for each £1 of capital. The rule never changes a project's approval status.

Yes. Any project can be moved above or below the funding line, and every move is recorded with who made it and when.

Work that does not fit is placed in a later year and its slippage is costed. Anything that cannot be funded within five years is listed separately, so the gap is visible.

No. Rephasing changes the year, not the status, and the cost of the move is shown before you confirm it.

Propility assesses green finance, energy as a service, service charge recovery and grants for each project. Only funding marked as secured reduces the call on your envelope.

Projects move from draft to submitted to approved. A different person must approve than the one who submitted, and only approved capital counts in the plan.

The programme position, the costed options, the recommended option and the reasoning, using the same figures shown on screen.

No. Propility builds and prices the capital programme. Your finance system still records commitments and spend.